Agenda

Chino Valley Fire District

1133 West Road 3 North, PO Box 264, Chino Valley, AZ 86323 928-636-2442

CHINO VALLEY FIRE DISTRICT
REGULAR MEETING OF THE FIRE BOARD

MINUTES OF REGULAR MEETING SEPTEMBER 20, 2007

I. CALL TO ORDER
Meeting called to order by Board Chairman Dave West at 7:02PM

II. ROLL CALL
Board members present: Dave West, Bill Wagner, Bob McLandress and Barbara Koon
Board members absent: Jack Garner

III. CALL TO PUBLIC
No response.

IV. MINUTES
A. Bill Wagner made a motion to approve the minutes of Regular Session of August 16, 2007, second by Bob McLandress. Motion passed with a unanimous vote.

VI. OLD BUSINESS
None

VII. NEW BUSINESS
A. Discussion and questions with Scott Hunt from Arizona State Land.
Scott Hunt and Russ Shumate from AZ State land attended the meeting. Board members questioned them on why it takes so long to receive payment. Scott told the board that the Federal Fire Process has been revised over the past couple of years and it created some delays in payments being sent. He feels sure the problems have been solved and future payments should be made in a timely manner. Also some discussion on why CVFD goes to fires and what benefit there is to CVFD. Mr. Hunt also stated that the benefit to the department is invaluable training exercises and mutual aid with state land if we have a fire in our district. This was a discussion item only, no action taken.

B. Discussion and possible action to approve issuing charge cards for state land fires to engine bosses.
Dave West made a motion to approve obtaining charge cards for engine bosses to take on wildland fires that will enable CVFD to take advantage of no fuel tax when buying for the fire engines, second by Bob McLandress. Board directed staff to verify insurance bonding coverage and work on getting cards. Motion passed with a unanimous vote.

C. Discussion and possible action to approve off district response – who goes and how much equipment is allowed out of district.
Motion made by Bill Wagner to authorize Fire Chief Ginn to continue to administer the wildland fire program with AZ State Land and Federal Fires, designating who will be sent, how many, and what equipment, second by Dave West. Motion passed with a unanimous vote.

D. Discussion and possible action to approve increasing Fixed Asset limit from $500 to $2500 for purposes of audits and federal government regulations.
Bill Wagner made a motion to increase the Fixed Asset dollar limit to $2500, second by Dave West. Motion passed with a unanimous vote

E. Discussion and possible action to approve expenditure report for August 2007
After some discussion Bill Wagner made a motion to approve the expenditure reports for August 2007, second by Barbara Koon. Motion passed with a unanimous vote

F. Discussion and possible action to approve company for civil engineering for Station 61.
This item is combined with Item G below.

G. Discussion and possible action to give authority to Chief Ginn to approve and sign contract for civil engineering for Station 61 land.
Three bids were received for Civil Engineering Services. Chief Ginn and BC Miller met with J & K Engineering and will meet with Civiltec Engineering on Friday. No decision has been made yet, waiting for interviews. Bill Wagner made a motion to authorize Chief Ginn to approve and sign a contract for civil engineering for Station 61 land with the best candidate, second by Bob McLandress. Motion passed with a unanimous vote

H. Discussion and possible action to add board members and/or staff as check signers for general fund and payroll account.
Dave West made a motion to add the remaining two board members as check signers for the district, second by Bill Wagner. Motion passed with a unanimous vote. No other signers are needed at this time.

I. Discussion and possible action to approve annexation request from Carl & Barbara Braendle, Resolution No. 2007-010, with a physical address of 3310 N Mesa Shadows, Chino Valley.
Board reviewed application and Bill Wagner made a motion to approve annexation request Carl & Barbara Braendle, Resolution No. 2007-010, with a physical address of 3310 N Mesa Shadows, Chino Valley, second by Barbara Koon. Motion passed with a unanimous vote.

IX. CHIEF’S REPORT

1. All crews have returned from out of state fires.
2. There was a 2 vehicle roll over and one patient was flown out.
3. Received on call for a gun shot wound to the head – patient ok.
4. One fatality involving a horse and a pole.
5. A fire burned a very high dollar 966 loader at Charter Material this week.

6. BC’s Miller and Young coordinated building a float for the Territorial Days parade. It was a huge success. All the people that worked on it are to be commended.
7. Chief has begun meeting with Chiefs from Central and Prescott quarterly.
8. CVFD has started quarterly training with Central and Prescott.
9. The computers at all three stations now are connected through the internet. This has been a long time project.
10. The Town of Chino Valley is willing to work with us to put in drainage culverts.
11. A TRT joint training session was held at the Sullivan Bridge this month.
12. The plan at this time is to start the bid process for Station 62 building in Mid October, bids due in Mid November, and start work on the building by December.
13. The Town of Chino Valley is agreeable to us building the storage building now instead of waiting for the civil engineering to be done.

X. ADJOURN
Meeting adjourned at 8:10 PM