Chino Valley Fire District
1133 West Road 3 North, PO Box 264, Chino Valley, AZ 86323 928-636-2442

Draft – Not approved

CHINO VALLEY FIRE DISTRICT
REGULAR MEETING OF THE FIRE BOARD

MINUTES OF REGULAR MEETING MAY 17, 2007

I. CALL TO ORDER
Meeting called to order by Board Chairman Dave West at 7:04PM

II. ROLL CALL
Board members present: Dave West, Barbara Koon, Bill Wagner, Bob McLandress and Jack Garner
Board members absent: None

III. CALL TO PUBLIC
No response.

IV. MINUTES
Motion to approve the minutes of Regular Session of April 19, 2007 and Bill Wagner, second by Jack Garner. Motion passed with a unanimous vote.

V. OLD BUSINESS

A. Dave West made a motion to approve Resolution 2007-003, Annexation of Chino Meadows Unit 3, second by Jack Garner. Motion passed with a unanimous vote.

VI. NEW BUSINESS

A. Discussion and possible action to approve expenditure report for April 2007.
Dave West made a motion to approve expenditure report for April 2007 with comments from Bill Wagner to purchase items listed under capital before the end of the year.

B. Discussion and possible action to approve suppression employee’s pay plan.
Discussion on where employees would fit in new proposed pay plan. Bill Wagner made a motion to approve the pay plan with 11 steps and 3.5% between each step, second by Dave West. Plan to begin July 1, 2007 and each employee will be placed into the plan on their promotion date.

C. Discussion and possible action to approve Budget for Fiscal Year 2007/2008.
This item moved to end of the agenda.

D. Discussion and possible action to approve Fire Protection Services Contracts and sign contracts.
No contracts to approve.

E. Discussion and possible action to approve changing the “Capital Items” limit from $500 to $1,000.
Bill Wagner made a motion to approve changing the Capital Items limit to $1,000, second by Jack Garner. Motion passed with a unanimous vote.

F. Discussion and possible action to approve Architect for new fire station.
Bob McLandress explained the RFQ process to the board and crews. The RFQ packages will be opened and reviewed by a committee and a firm will be selected from the most qualified firms. Bids will not be opened until a firm is selected based on qualifications. Bids will be returned to those firms not selected. Bill Wagner made a motion to directed Chief to proceed

with the selection process and select an architectural firm based in the RFQ, second by Dave West. Motion passed with a unanimous vote.

G. Discussion and possible action to approve change to Holiday Pay Policy for suppression employees.
Current Holiday Pay Policy states that suppression employees receive 12 hours of time off for each holiday including one personal holiday. The policy will be changed to state that employees will receive payment for 10 holidays at a rate as stated below:
Firefighters 115.00 per holiday
Engineers 130.00 per holiday
Captains 145.00 per holiday
Battalion Chiefs 160.00 per holiday.
Payment will be made the first workday of December, on a separate check. Employees will still have their personal holiday of 12 hours to use as time off.

Motion made by Jack Garner to approve change to the Holiday Pay Policy as stated above, second by Bob McLandress. Motion passed with a unanimous vote.

H. Discussion and possible action to approve change to Promotions Policy.
Promotions Policy will be change as follows:
345.5.7 When an employee is promoted, the employee’s pay shall be increased to the closest step in the new pay range that is approximately 7% higher than the amount that was being received in the previous position. However, in no case shall this exceed the maximum step of the new position.

Bill Wagner made a motion to approve the change to the Promotions Policy as stated above, second by Bob McLandress. Motion passed with a unanimous vote.

I. Discussion and possible action to approve reclassifying Battalion Chief’s position to exempt status for purposes of payroll.
Dave West made a motion to approve reclassifying the Battalion Chief’s position to exempt for purposes of payroll, second by Bob McLandress. BC’s will receive 24 hours of straight time pay if they work an extra shift. Motion passed with a unanimous vote.

J. Discussion and possible action to approve Resolution No. 2007-004, authorizing Board Chairman Dave West to sign necessary papers for purchase of land for Station 62.
Bill Wagner made a motion to approve Resolution No. 2007-004 authorizing Board Chairman to sign papers for purchase of land for Station 62, second by Bob McLandress. Motion passed with a unanimous vote.

K. Discussion and possible action regarding legal services from William R Whittington.
Bill Wagner made a motion to authorize continued use of services of William R Whittington as attorney for the District irrespective of affiliation of firm, second by Bob McLandress. Motion passed with a unanimous vote.


VII. VOTE TO GO INTO EXECUTIVE SESSION
Motion to adjourn regular meeting and enter into Executive Session for Personnel Matters Pursuant to A.R.S. §38-431.03(A)(1)- Fire Chief’s Contract – salary, made by Dave West, second by Jack Garner. Motion passed with a unanimous vote.

VIII. RECONVENE TO PUBLIC SESSION

A. Discussion and Possible Action re: Approval of Fire Chief contract salary change.
Bill Wagner made a motion to approve increase Fire Chief’s salary by 4.5%, from $95,545 to $99,845, second by Bob McLandress. Motion passed with a unanimous vote.

IX. CHIEF’S REPORT
Chief Ginn reported on the calls for the month. These included 6 cardiac arrests. Money from the sale of bonds was deposited in with the County on May 9, 2007. The lease purchase with Zion’s Bank, and Old National Bank were paid in full on May 15, 2007. A warrant to purchase the land for Station 62 was completed and a warrant to reimburse the District for a survey and other expenses incurred before the bond funds were deposited.

Specifications for a Type 1 Engine were sent out this month are bids are due back by June 1st.
A crew of 3 and a Type 3 engine are on the Promontory Fire in Payson.

Chief Ginn attended a Communications Center liaison meeting today. The chiefs from Central Yavapai Fire District, Prescott Fire Department and Chino Valley Fire District will meet quarterly to discuss tri-city problems.

Major calls this month included a double fatality south of Chino Valley, 6 cardiac arrests, a ½-acre wildfire and a 2.3 acre wild fire.

Drake Concrete LLC has talked to Chief Ginn about a fire contract or hiring a firefighter to stay on property when they start the project to build a cement plant. This will cover 160 acres. (Board direct this to be placed on the agenda for the next meeting).

X ADJOURNMENT
Dave West made a motion to adjourn, second by Barbara Koon at 9:PM. Meeting adjourned.