Chino Valley Fire District
1133 West Road 3 North, PO Box 264, Chino Valley, AZ 86323 928-636-2442

CHINO VALLEY FIRE DISTRICT
REGULAR MEETING OF THE FIRE BOARD

DRAFT MINUTES OF REGULAR MEETING JUNE 21, 2007

I. CALL TO ORDER
Meeting called to order by Board Chairman Dave West at 7:00PM

II. ROLL CALL
Board members present: Dave West, Barbara Koon, Bob McLandress and Jack Garner
Board members absent: Bill Wagner

III. CALL TO PUBLIC
No response.

IV. MINUTES
Barbara Koon made a motion to approve the minutes of Regular Session of May 17, 2007 and Special Board Session of June 5, 2007, second by Bob McLandress. Motion passed with a unanimous vote.

V. OLD BUSINESS
A. Discussion and possible action to approve Budget for fiscal year 2007/2008.
No action – just update to board of budget process.

B. Discussion and possible action to approve contract with Michael Taylor Architects for new fire station.
Attorney Bill Whittington presented a copy of the contract between Michael Taylor Architects, Inc., and CVFD for architectural services for the new fire station on Road 2 South in Chino Valley. Some changes were made to the costs listed on the last page of the contract and to pages 6 and 7. An addendum was also added to the contract.

Fees: A fixed fee for basic design services in the amount of $66,950
Additional fixed fee of $2,800 for public water main extension design.
Additional compensation may be negotiated if required.

After discussion of the contract items that were changed, Jack Garner made a motion to approve AIA B151-1997 contract as presented with Michael Taylor Architects, Inc., second by Bob McLandress. Motion passed with a unanimous vote

VI. NEW BUSINESS
A. Discussion and comments from Chino Valley Resident Gary Brogan concerning placement of fire station on Road 2 South
Mr. Brogan presented a list of complaints about the placement of the fire station and lack of information presented to the residents of the community near the station. The Board agreed that the information on the placement of the station should have been advertised better. No intent to hide the placement of the station was intended and in the future a better job will be done on advertising. Board allowed other residents to ask questions also.

B. Discussion and possible action to approve expenditure report for May 2007
Barbara Koon made a motion to approve expenditure report for May 2007, with a second by Jack Garner. Motion passed with a unanimous vote.


C. Discussion and possible action to approve Fire Protection Services Contracts and sign contracts.
Barbara Koon made a motion to approve fire contract with Alice Gutierrez, Michelle Lopez and Lynn Forsythe, second by Dave West. Motion passed with a unanimous vote. Board signed contracts.

D. Discussion and possible action to approve James Saunders, CPA as the District’s Auditor.
Angela Bertram, the auditor the district has used for the past few years, has decided to stop going out of town to do audits so a new audit firm is needed. The office manager requested bids from other firms and received two bids. James Saunders, CPA submitted a bid for $5900 plus expenses and one other firm came in with a bid of $10,000 plus expenses. Upon checking references and receiving many positive comments Mr. Saunders is recommended to the board for use as the districts annual auditor.
Jack Garner made a motion to approve using James Saunders, CPA as the districts auditors, second by Barbara Koon. Motion passed with a unanimous vote.

E. Discussion and possible action to approve company to build new fire apparatus.
Bids to build a new fire apparatus were received by June 12, 2007 at 5:00 pm. A list of bids is attached to these minutes. The committee recommends using Rosenbauer to build the new fire apparatus. Bid price is $337,733.00 plus tax. Dave West made a motion to approve bid received from Rosenbauer contingent on contract being created and signed. Mr. Whittington and Chief Ginn will create a contract for approval. Jack Garner seconded the motion. Motion passed with a unanimous vote.

IX. CHIEF’S REPORT
Chief Ginn reported on significant calls for the month:
Structure Fire on Kyowa on June 1st.
Rollover accident – 4 patients, 3 were flow out and 1 went ground.

Call volume is up from previous months.
Chief is pursuing civil engineering bids for Station 61 property and hopes to present them at the June meeting.

X ADJOURNMENT
Dave West adjourned the meeting at 8:30 pm.