Chino Valley Fire District
1133 West Road 3 North, PO Box 264, Chino Valley, AZ 86323 928-636-2442

CHINO VALLEY FIRE DISTRICT
REGULAR MEETING OF THE FIRE BOARD

MINUTES OF REGULAR MEETING JANUARY 14, 2008


I. Meeting called to order by Board Chairman Dave West at 7:00 PM.

II. ROLL CALL
Board members present: Dave West, Bill Wagner, Bob McLandress, and Jack Garner
Board members absent: Barbara Koon

III. CALL TO THE PUBLIC
Those wishing to address the Chino Valley Fire District Board need not request permission in advance. The Fire District Board is not permitted to discuss or take action on any item raised in the Call to the Public. However, individual Board members may be permitted to respond to criticism directed to them. Otherwise, the Board may direct that staff review the matter or that the matter be placed on a future agenda. The Fire District Board cannot discuss or take legal action on any issue raised during the Call to the Public due to restrictions of the Open Meeting Law. Individuals are limited to speak for three (3) minutes per person. The total time for Call to the Public shall be 30 minutes per meeting.

IV. APPROVAL OF MINUTES
A. Regular Session of December 17, 2007
Bob McLandress made a motion to approve the minutes of December 17, 2007. Bill Wagner stated that Item F was incomplete as a motion was made and passed. Jack Garner made a motion to approve the minutes with the correction made, seconded by Bill Wagner. Motion passed with a unanimous vote.

V. OLD BUSINESS
None

VI. NEW BUSINESS

A. Discussion and possible action to approve expenditure and budget reports for December 2007.
Discussion included State Land and PSPRS, Uniform charges, and the overall status of the budget. Bill Wagner made a motion to approve the budget reports as presented, seconded by Bob McLandress. Motion passed with a unanimous vote.

B. Discussion and possible action to approve Fire Protection Services Contracts and sign contracts:
95 W Yellowstone, Paulden
List attached to this agenda for properties owned by Dewey Levie as rentals.
Dave West made a motion to approve annexation of Anthony Lacount property and Properties owned by Dewey Levie in Paulden as listed below, second by Jack Garner. Motion passed with a unanimous vote.
331 W Yellowstone
315 W Yellowstone
301 W Yellowstone
165 E Bayberry
24378 Yosemite
24610 Catalina
175 Laguna Trail
451 W Yellowstone
441 W Yellowstone
431 W Yellowstone
421 W Yellowstone
375 W Yellowstone
345 W Yellowstone


C. Discussion and possible action to approve changes to the Employee Policy Manual, Section 221 Drug and Alcohol Testing.
Current drug and alcohol testing policy does not state specific time frame for testing following an accident or incident. Suggestions include changing and adding the wording: “Testing will be completed as soon as possible within 24 hours of incident to insure accurate results. (This section updated 01-14-008)”
Motion made by Bob McLandress to change the Employee Policy Manual, section 221.5.4.3, second by Jack Garner. Motion passed with a unanimous vote.

D. Discussion and possible action to approve bids for construction of new fire station.
Chief Ginn reported on the bidders for the construction portion of the new fire station. B’s Contractor was the lowest bidder. They have built multiple stations in the area and the list of sub-contractors that will work on the project are reputable firms. Bids were received from:
B’s Contractors 1,288,000
RCF Enterprises, Inc 1,328,827
MacMilan Construction 1,346,700
Straightline Builders 1,353,934
Montana Builders 1,424,000
PCS 1,458,051
Woodruff Construction 1,503,053
Jack Garner made a motion to approve B’s Contractors with a tentative offer pending approval and execution of a contract, seconded by Bill Wagner. Motion passed with a unanimous vote.

E. Discussion and possible action to approve developing an RFQ and RFP for an architect for the new administration building.
Bill Wagner made a motion to combine items E and F and approve developing an RFQ and an RFP for the new administration building and to place the building on the same site as Station 61. Dave West seconded the motion. Motion passed with a unanimous vote.

F. Discussion and possible action to approve where new administration building will be built, at current location on Road 3 North or at Station 62 location on Hwy 89.
See item E.

VII. CHIEF’S REPORT
Captain Cox was admitted to YRMC on Sunday complaining of chest pain. After tests were run it was found he had a viral infection that affected his heart. He will be off for 2 – 3 weeks.
Some issues with fire flow for the new stores in the Safeway shopping center have come up this week. CVFD was asked to allow occupancy of the buildings without adequate fire flow and Chief Ginn told the town that would not be acceptable. They are working on the problem.

Significant Calls:
Structure Fire in Paulden on Saddle Road – saved the dog and cat – lost the bedroom. Fire was contained to the middle of the structure.
A trailer of hay caught on fire – firefighters were able to extinguish the fire. It smoldered for quite a while getting many calls to dispatch.

Chief Ginn had a vehicle accident on Dec. 18, 2007. The Chief’s truck was damaged significantly. It will cost over $16,000 to repair. He was responsible for the accident and received a citation for failure to yield. VFIS will pay for repairs. Passenger in other vehicle sustained a broken leg and was flown to JCL in Phoenix.


VIII. ADJOURNMENT