Chino Valley Fire District
1133 West Road 3 North, PO Box 264, Chino Valley, AZ 86323 928-636-2442

CHINO VALLEY FIRE DISTRICT
REGULAR MEETING OF THE FIRE BOARD

MINUTES OF REGULAR MEETING DECEMBER 20, 2006

I. CALL TO ORDER

Meeting called to order by Board Chairman Dave West at 1:02 PM.

II. ROLL CALL
Board members present: Dave West, Barbara Koon, Allison St. Pierre and Bill Wagner
Board members absent: None

III. MINUTES
Motion to approve the minutes of Regular Session of November 16, 2006 made by Barbara Koon, second by Bill Wagner. Motion passed with a unanimous vote.

IV. CALL TO PUBLIC
None

V. NEW BUSINESS.
Items D, H & I were moved up so Josh Ormiston from Stone & Youngberg could leave.

D. Appoint Board Clerk to replace Tom Oppelt.
Dave West made a motion to appoint Bill Wagner as Board Clerk, second by Allison St Pierre. Motion passed with a unanimous vote.

H. Resolution No. 2006-015
Josh Ormiston stated this resolution enables us to submit the application to GADA. We can get a better interest rate and reduced cost. We are not bound to them, but it does give us more options.
I. Resolution No. 2006-016
Josh Ormiston stated this resolution makes it possible to get reimbursed for funds spent prior to bond money being released. Chief Ginn stated we aren’t ready for funds yet. Money will be available the first part of March.

Dave West made a motion to accept resolutions 2006-015 & 2006-016 with a second by Allison St Pierre. Motion passed with a unanimous vote, and resolutions were signed.

VI. OLD BUSINESS
A. Medical Insurance Renewal
Chief Ginn told of meeting with Sedona Financial regarding our medical insurance. They couldn’t improve upon what we currently have. Dave West made a motion to continue with our current insurance agent, with a second by Bill Wagner. Motion passed with a unanimous vote.

B. Approval of Paulden Annexations, 1-4 Resolutions 2006-011-014
Bill Wagner made a motion to approve annexation of parcels listed as Paulden Annexation 1-4, second by Dave West. Motion passed with a unanimous vote.

VII. NEW BUSINESS

A. Expenditure Report for November 2006.
Bill Wagner stated he would go to the Financial Classes at the AFDA conference in January and then meet with the board and administration to go over budget issues. He then made a motion to approve the expenditure report, second by Dave West. Motion passed with a unanimous vote.

B. Fire Contracts to be signed.
Contracts signed by clerk and chairman.

C. Discussion and possible appointment of new board member to replace Tom Oppelt.
No one at this time has submitted a letter of interest.

E. Classroom use by outside groups at Station 61, 62, and 63.
Chief Ginn stated there hasn’t been a policy adopted, only discussions on the subject. This item was tabled.

F. Paulden Annexation No. 6 – Set Public Hearing Date
Dave West made a motion we set the date for January 18, 2006. Bill Wagner second, motion passed with a unanimous vote.

G. Disability Policy Revision
Chief Ginn went over our current policy and why we need to address changing the policy. Bill Wagner suggested it be discussed at the budget/salary meeting. Chief Ginn said policy could be changed at any time. Bill Wagner suggested it be put back on the January agenda for Board discussion and possible action.

J. Discussion of leasing a portion of St. 61 land to the Food Bank
Dave West told of the Food Bank’s need to find a new location and the idea he had of leasing a portion of the land behind St. 61 for the Food Bank to use for their new location. It was suggested we talk to the town attorney and workout the paperwork involved. Engineering studies would have to be done regarding the water problem before anything could be finalized.
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VIII. CHIEF’S REPORT
· Renewed membership with NFIB, enabled us to get refund on Workmen’s Comp Insurance.
· Whittington approved giving SCBA’s to the college. We need to take off our inventory and have a letter in file stating the donation.
· Representative from Firehouse Software was here for two day helping fix the software for reporting.
· We have 8 new reserves. Question concerning Travis Ferguson’s age was addressed. It was stated the insurance company isn’t thrilled with drivers under the age of 21. Comment was made we may have to make a stipulation that drivers would have to be 21.
· District has four houses to burn. We are going to invite the media to one of the burns.
· Our handicap parking space is finished. Dave Johnson and Pete Lynch supervised the project.
· Attended a Small Area Transportation Meeting in Phoenix. A map for the Chino area is forthcoming.
· Ten new pagers were ordered.
· Chief Ginn and Freida attended a Homeland Security Grant meeting. We will apply for grants concerning TRT & Communications equipment.
· Regarding the report from Angela: three main recommendations.
1. Freida is working on an accounting manual.
2. We will be doing inventory and it will be tracked in Firehouse.
3. Freida will not sign checks. Signature card to be signed at next board meeting. Item to be put on the agenda.
· Letter from VIS and recommendations from risk management company.
1. Training of the drivers
2. MVR on employees
3. Policy regarding minimum number of tickets allowed is in progress.
4. No loose hose in hose beds being addressed.
5. Patient refusal forms approved by our attorney and we will continue to use.
6. Narcotics kept under two locks.
7. Improve our 1st Care documentation. Other Business
Bill Wagner would like to see nameplates set up for the board. Have shirts or blazers to wear to conferences identifying them as board members. Asked if the District paid for golf fees at conferences. Dave West stated yes.

IX. Adjournment
Motion to adjourn meeting made by Dave West, second by Barbara Koon. Motion passed with a unanimous vote. Meeting adjourned at 2:07 pm.